Comprehensive range of services

In 2011 we once again turned the spotlight more directly onto the needs and wishes of our guests. We have brought together the departments for Direct Marketing, the AIDA Club, Quality Management, Customer Relationship Management (CRM), Market Research and Complaints Management in the newly established Central Customer Management section. Our employees manage customer dialog from A to Z. They answer all questions that arise before and during the voyage, handle complaints and attend to the comfort of AIDA Club members. But they also conduct customer satisfaction studies and undertake their strategic and operational evaluation. Customer management also acts as a “lobby” for our guests in the company, actively bringing their input and suggestions to bear on the development of new products. Monthly quality meetings are held in which all the important results from the guest questionnaire are presented and discussed with the responsible operational departments. This allows us to come up with target-oriented strategies and new offers. During its dry dock in 2011, for example, AIDAvita was fitted out with a Teens Area in response to the wishes of our guests. But changes have not been limited to customer management. In 2011, we enhanced our dialog with guests thanks to travel-related email communication. 120, 60 and 10 days before their cruise, our guests receive an email with a wide variety of information to help them prepare for their dream holiday. The content ranges from advice on visa requirements right through to tips on packing suitcases. We will be further intensifying this service in 2012.

The differentiated evaluation provided by our questionnaire is put to use in two different ways to improve our service: We use it for both our day-to-day operations and our long-term business strategy. The short-term result is that we provide our crew with consolidated feedback on their performance in the individual areas just five days after the end of the cruise. This allows us to react to wishes and suggestions for small changes right from the following voyage, thus ensuring the quality of our product.

Central Customer Management strategically provides monthly quality indicators for the individual departments, for new destinations and for specific issues such as arrival by plane. Findings from this allow us to draw up mid and long-term strategies for quality management and then monitor and document their implementation.

In 2011, we introduced a customer satisfaction index to allow us to indicate customer satisfaction levels even more transparently. The index sets out the satisfaction of our guests in percentages over one fiscal year. It takes into account all weighted satisfaction levels for the different aspects of the cruise in relation to overall satisfaction. In 2011, the customer satisfaction index was 95% on average, and even reached 97.5% in some cases.

Our customer management team constantly works to provide all guests with a relaxing vacation. We made more progress in this direction in 2011, by ensuring that a vacation with AIDA is also accessible to those with hearing impairment. For example, we have made a cabin set available which includes visual and tactile alert for someone knocking on the door, the phone ringing or an alarm. Furthermore, we have installed inductive audio systems on all our ships – at reception and in the on-board theater or “Theatrium”. They amplify the volume of the speech of reception personnel and the voices and sounds on the stage in both hearing aids and implants.

We want to provide our guests with an outstanding service – before, during, and after the voyage. If a guest nonetheless has grounds for complaint, we react promptly and personally, be it on board or ashore. In 2011, we completely restructured our complaint management system in response to the findings of a customer satisfaction survey on the handling of complaints, carried out in August 2010.

In terms of the on-board training of middle and top management in 2011, there was a firm focus on the topics of service, quality assurance, and complaints management. Furthermore, we equipped all of our club ships with a central information database containing all the key data on dealing with guest feedback on board. This allows us to support the crew in responding even more flexibly to guests’ concerns and quickly finding satisfactory solutions. Our goal for 2012 is to further boost our on-board employees’ complaints management skills.

The complaint rate is the proportion of all AIDA guests who make a complaint in one fiscal year. Since 2011, we have differentiated between complaints which refer to the overall voyage – in other words, the cruise itself as well as arrival and departure – and complaints which refer exclusively to the stay on board. In 2011, the average complaint rate was 2.53% for the overall voyage and 1.67% for the stay on board. That means we have not yet quite reached our target of 2.50% for the overall voyage and 1.60 % for the stay on board.